Complaints

We want to give you the best possible service. However, if at any point you become unhappy with the service we have provided to you or you have concerns about our charges then you should inform us immediately so that we can do our best to resolve the problem for you.

Dissatisfied with our service?

Initially please contact the person who is handling your matter to discuss your concerns. Alternatively, or if your concerns are not resolved by the person handling your matter please contact the person supervising their work. The name of the supervisor is set out in the client care letter sent to you at the start of your case.

We will do our best to resolve any concerns at this stage but if you still have concerns and feel you need to make a formal complaint, our full complaints procedure is detailed in this document. Making a complaint will not affect how your case is handled.

Making a formal complaint

We are committed to providing a high-quality legal service to all our clients. If something goes wrong you need to tell us about it, so that we can put matters right. It will also help us to improve our standards.

If you are not satisfied with our response to your concerns having raised them to the person handling your matter and their supervisor, you should make a formal complaint which will be handled by our Complaints Handling Partner.

What will happen next

  1. Within three days of receiving your complaint we will send you a letter acknowledging your complaint, let you know the name of the person handling your complaint and request you to confirm or explain any details which we require to investigate your complaint. If it seems that it would assist to resolve your complaint we will suggest a meeting with you.
  2. We will record your complaint in our central register and open a separate file for your complaint.
  3. The timetable/actions for investigating your complaint are likely to be as follows:
    • Within three days of receiving your complaint the person investigating your complaint will raise it with the person complained about, and where appropriate call for your file of papers.
    • Within fourteen days of receiving your complaint the person dealing with your complaint will either invite you to a meeting to resolve the complaint, or send you a detailed reply, which will include suggestions for resolving the matter.
  4. If you are still not satisfied that your complaint has been resolved, please let us know, and your complaint will be reviewed within fourteen days of you notifying us by another partner in this firm.
  5. We will let you know the result of this review within five days of completing the review and we will write to you confirming our final position on your complaint and explaining our reasons.
  6. If you remain dissatisfied you have a right to take your complaint to the Legal Ombudsman, an independent complaints body established under the Legal Services Act 2007, that deals with legal services complaints. Their contact details are set out below.

What you may do if we cannot resolve your complaint

If we are unable to help you, then you can have the complaint independently looked at by the Legal Ombudsman. They will look at your complaint independently and it will not affect how your case is handled. Before accepting a complaint for investigation, the Legal Ombudsman will check that you have tried to resolve your complaint with us first. If you have there are some time limits for taking your complaint to the Legal Ombudsman.

You should do so:

  • Within 6 months of receiving our final response to your complaint

and

  • No more than 1 year from the date of act/omission about which you are complaining,

or

  • No more than 1 year from when you should reasonably have known there was cause for complaint.

If you would like more information about the Legal Ombudsman their contact details are:

How the SRA can help you

The Solicitors Regulation Authority can help you if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money, or treating you unfairly because of your age, disability, or other characteristic. You can raise your concerns with Solicitors Regulation Authority.

Our commitment to you

We are pleased that we very rarely have to use our complaints procedure – and if any client is dissatisfied with our service, and wishes to use it, we will do our utmost to resolve the complaint to our client’s satisfaction.

Client feedback

Used Winstons for the conveyancing of my first property. Leasa, Julie and everyone there were very friendly and helpful throughout keeping me updated and chasing with the sellers solicitors. Excellent firm, I would definitely use them again.
Barnabus
I have used Winston Solicitors a couple of times now during a purchase and Sale of a property. Most recently i have used them for the sale and my main contact was Joe Bright. Joe kept me updated through every part of the process and made the selling of the property less stress than it would have been. I would like to thank Joe and the team for their hard work and support in ensuring the property sale when through as efficiently as possible.
Jhangir
We had an excellent experience throughout the entire process. The team was extremely helpful, informative, and kept us updated at every stage. They were very knowledgeable, particularly regarding our funds coming from Romania, and they were thoroughly involved in all the required checks, which gave us great confidence. Communication was clear, timely, and professional, and we always felt well supported. We are very grateful for their dedication and would not hesitate to recommend their services to others.
Aurora
We have just used Winston Solicitors for any sale which went very well but the purchase had a few problems and took longer than expected but with the help of Sam and her team we finally got there. Sam was very good any problems we had were dealt with correctly and straight away acted on which was good professional work always. We would definitely use them again and recommend them.
Michael
I was highly recommended to this firm, though initially I was hesitant to work with someone so far away. Any doubts I had, however, were quickly dispelled—everything progressed satisfactorily.Throughout the process, Monika and her team were highly professional and kept me informed online at every stage. Their work was carried out efficiently and to our satisfaction.Thank you, Monika, for your outstanding support throughout this process. I will definitely reach out to you and Winston Solicitors again for any future needs.Sid
Sid
I recently used Winston Solicitors for the puchace of a new house and I don't have anything other than positive things to say obout the service. Olivia was always availble when I needed to get in touch for updates, either by phone or email. The level of customer service really shone through and that's what I would say made the difference. I'd have no hesitation in recommending them to anyone who is looking for a conveyencing solicitor.
Matt
My family and I had a great experience with Winston’s. The staff are friendly, efficient, and answer emails in a timely fashion. Monika who dealt with our case was approachable and explained things in a way that was easy for the lay person to understand. She also kept us updated regularly, which was appreciated.
Catherine
Kind, courteous service - excellent and clear communication at all stages of the process - would recommend.
Paul
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