Winston Solicitors complaints procedure

Complaints procedure

We want to give you the best possible service. However, if at any point you become unhappy with the service we have provided to you or you have concerns about our charges then you should inform us immediately so that we can do our best to resolve the problem for you.

Dissatisfied with our service?

Initially please contact the person who is handling your matter to discuss your concerns. Alternatively, or if your concerns are not resolved by the person handling your matter please contact the person supervising their work. The name of the supervisor is set out in the client care letter sent to you at the start of your case. 

We will do our best to resolve any concerns at this stage but if you still have concerns and feel you need to make a formal complaint, our full complaints procedure is detailed in this document. Making a complaint will not affect how your case is handled.

Making a formal complaint 

We are committed to providing a high-quality legal service to all our clients. If something goes wrong you need to tell us about it, so that we can put matters right. It will also help us to improve our standards.

If you are not satisfied with our response to your concerns having raised them to the person handling your matter and their supervisor, you should make a formal complaint which will be handled by our Complaints Handling Partner. 

What will happen next:-

  1. Within three days of receiving your complaint we will send you a letter acknowledging your complaint, let you know the name of the person handling your complaint and request you to confirm or explain any details which we require to investigate your complaint. If it seems that it would assist to resolve your complaint we will suggest a meeting with you. 
  2. We will record your complaint in our central register and open a separate file for your complaint. 
  3. The timetable/actions for investigating your complaint are likely to be as follows:
    • Within three days of receiving your complaint the person investigating your complaint will raise it with the person complained about, and where appropriate call for your file of papers.
    • Within fourteen days of receiving your complaint the person dealing with your complaint will either invite you to a meeting to resolve the complaint, or send you a detailed reply, which will include suggestions for resolving the matter.
  4. If you are still not satisfied that your complaint has been resolved, please let us know, and your complaint will be reviewed within fourteen days of you notifying us by another partner in this firm.
  5. We will let you know the result of this review within five days of completing the review and we will write to you confirming our final position on your complaint and explaining our reasons. 
  6. If you remain dissatisfied you have a right to take your complaint to the Legal Ombudsman, an independent complaints body established under the Legal Services Act 2007, that deals with legal services complaints. Their contact details are set out below.

What you may do if we cannot resolve your complaint

If we are unable to help you, then you can have the complaint independently looked at by the Legal Ombudsman. They will look at your complaint independently and it will not affect how your case is handled. Before accepting a complaint for investigation, the Legal Ombudsman will check that you have tried to resolve your complaint with us first. If you have there are some time limits for taking your complaint to the Legal Ombudsman.

You should do so: 

  • Within 6 months of receiving our final response to your complaint.

and 

  • No more than 1 year from the date of act/omission about which you are complaining.

or 

  • No more than 1 year from when you should reasonably have known there was cause for complaint.

If you would like more information about the Legal Ombudsman their contact details are:

  • Visit www.legalombudsman.org.uk

  • Email at@email

  • Telephone 0300 555 0333, from overseas +44 121 245 3050

  • Write to Legal Ombudsman, PO Box 6167, Slough, SL1 0EH. Please note, this is not an address for service of legal documents. 

How the SRA can help you

The Solicitors Regulation Authority can help you if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money, or treating you unfairly because of your age, disability, or other characteristic. You can raise your concerns with Solicitors Regulation Authority. 

Our commitment to you

We are pleased that we very rarely have to use our complaints procedure – and if any client is dissatisfied with our service, and wishes to use it, we will do our utmost to resolve the complaint to our client’s satisfaction.

Client feedback

Emily was very efficient and explained anything we were unsure about. We wouldn’t hesitate to use Winston Solicitors again and recommend them.
Richard
Thank you Monika for the professional service you provided for me and my wife. You helped us every step of the process and we would definitely recommend Winston Solicitors.
Anonymous
They were very good at keeping me up to date and letting me know the progress of my claim
Charley
I would definitely highly recommend the efficiency & good communication thry have & have had several properties successfully completed with
Mr H
Excellent local solicitors would recommend. You can call in the office car parking available and receptionists very helpful if you need help. Dealt with them before, excellent.
Ian
Friendly, easy to understand and comunitive. Would happily recommend they to others.
John
Winston Solicitors was recommended to me, as this was my first time buying a house and didn’t know what to expect. They made the process very easy and I did not have to worry about any of the process as I got to track it every step of the way. Samantha also kept me updated and any queries were replied to promptly. I will definitely be using again in the future and recommend everyone I know.
Mr Michel
I can’t speak highly enough of Sidraa at Winston Solicitors for her exceptional support throughout my house purchase. From start to finish, she has been absolutely brilliant. Her prompt responses, attention to detail, and professionalism made a stressful process feel manageable and smooth. This is actually the second time I’ve used Winston Solicitors, and once again, they have been great. Consistent, reliable, and professional and Sidraa in particular truly went above and beyond. She was always kind, polite, and incredibly approachable, nothing ever felt like too much trouble. Even when dealing with a particularly difficult chain and the added pressure of a new stamp duty deadline, she worked tirelessly to get everything done on time. She responded to queries even out of hours, always called back when she said she would, and genuinely made me feel like a priority. What really stood out to me was her dedication — despite having preplanned annual leave for Eid, she still tried to keep things moving, which shows how committed she is to her clients. Her communication was clear and consistent, and she made a complex process feel a lot less daunting. I felt fully supported and in safe hands throughout. If you're looking for a solicitor who is professional, caring, and truly exceptional at what she does, Sidraa at Winston Solicitors is the one to go to. I’m incredibly grateful for everything she did and wouldn’t hesitate to work with her again or recommend her to others. - April 2025
I Younas, Leeds
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